Europhoton 2024 registration
Registration is open. Registration is open to all members of the scientific and technical community. Only online registrations will be considered. Each presenting author is requested to register online.
In order to benefit from the early bird fees, payment needs to be done by Friday 2 August 2024 at the latest. No onsite registration is scheduled. Prior registering, please read all the information/directives below, then proceed with the online registration.
Europhoton 2024 registration fees:
| Category | Registration and payment until 2 August 2024 |
Registration and payment after 2 August 2024 |
| Student (*) | € 290,- | € 360,- |
| EPS IM / NS Member (**) | € 560,- | € 670,- |
| Non-Member | € 650,- | € 770,- |
| Conference dinner | included | |
| Conference dinner for accompanying person | € 80,- |
All registration fees are net prices exempt from Value Added Tax.
The European Physical Society is a French registered association for non profit and is not liable to VAT. For this reason the Society does not possess a VAT number.
(*) Applications for the student rates must include a scanned copy of an official student identity card during the online registration.
(**) EPS Individual Members, Members of National Physical Societies who are members of EPS benefit from reduced fees.
Not yet EPS Member? Then join us online and benefit from the lower registration fees.
Applications for the EPS Individual Membership can only be valid for members having paid their 2022 membership fee.
Applications for the National Society Membership fee can only be valid if the applicant can show a proof showing that she/he has paid for her/his 2022 fees at the National Society. Please send the proof to conferences@eps.org. View list of the National Physical Societies.
The registration fees for the meeting include:
– Admission to all technical sessions of the main conference on “Solid-State, Fibre and Waveguide Coherent Light Sources”, poster sessions, as well as to the half-day special symposium and summer school.
– Coffee breaks as mentioned in the programme.
– Online programme.
– Access to the table top exhibits.
– Online technical digest gathering the 2-page summaries. A login and password will be given.
– Welcome reception on Monday, 26.08.2024. During the online registration, please tick the corresponding box if you intend to participate.
– Conference dinner to take place on Wednesday, 28.08.2024.
Lunches: Lunches are not included in the registration package. As the conference venue is not located in the city centre, we recommend to take your lunch (around 20€) in the hotel. To organise them logistically, you will be kindly requested to tick a box in case you will intend to have lunch on-site.
Conference Dinner
The conference dinner is scheduled to take place on Wednesday, 28.08.2024 at the Belmontas Restaurant in Vilnius (Belmonto g. 17, 11300 Vilnius). Transfer from the hotel will be organized by bus.
Summer School Lectures
PhD Students and Postdocs are especially invited to attend the summer school. They will receive free entrance to the school.
Exhibition days and times
Tuesday, August 27th, 2024 – From 09:30 to 18:00
Wednesday, August 28th, 2024 – From 09:30 to 16:00 (lunch time extended to allow visits).
Thursday, August 29th, 2024 – From 09:30 to 18:00
Registration and Payment Procedure
Only electronic registrations are accepted. The managing society will keep the right to accept/refuse participants in case online registration was not done.
Only one person can be registered per registration. In order to have the badge correctly printed, please enter the first name, last name and coordinates of the person who will participate to the conference.
In case the payment is not done by the pre-registration deadline, the late bird registration fees apply.
When registering online, take care to include all the details necessary for your invoice:
In the billing address box, make any addition that would be necessary in this field.
In the VAT box, add your number if necessary.
In the Reference box, add any reference you would need.
The system allows you to view a summary of your booking and make any change as long as you do not press on the record button.
Once the summary of your order is checked, record your order and choose either payment mean no. 1 or no. 2 (see below). By that stage, you can automatically generate and print your invoice. For special requests please contact: conferences@eps.org
Payment means
1. Direct Visa/MasterCard credit card on line payment
2. Off line payment: Bank transfer in euros
payable to:
Bank name: CAISSE D’EPARGNE – CE GRAND EST EUROPE
Bank address: 34 avenue du Général Leclerc, F-68100 Mulhouse, France
Account holder: European Physical Society
Bank code: 15135, Office code: 09017
Account number: 0800 277 4327, Key 51
IBAN: FR76 1513 5090 1708 0027 7432 751
BIC: CEPAFRPP513
Please quote as payment reference the last name of the participant-EURO24
Please note that all bank fees are payable by the applicant.
A copy of the instruction to the bank should be sent to conferences@eps.org
Payment must be received within 48 hours of registration date.
Note: Universities’ “Bon de Commande” or “Purchase orders” are not accepted.
Registration step by step:
1. Click on the link (under construction)
2. Choose your category (add to basket)
3. In case you want to reserve the dinner, validate the field “Continue shopping” on the right corner and add the necessary option(s).
3. Check what you have ordered (quantity, category), in the cart box, if OK proceed to checkout
4. Fill out the form. For students, please include a scanned copy of your student I.D. card. Add a VAT number or a reference number if requested on the invoice.
5. Agree to the terms and conditions
6. Choose your payment means:
– Bank transfer – do not forget to have it done within 48 hours, put as payment reference write the invoice number.
– Credit card direct payment.
7. Place order
Entrance, Refund and Cancellation Policy
An administration charge of euro 50,- will be made for processing refunds. A request for cancellation must be made in writing (conferences@eps.org). In case of cancellation, requests received on or before 19 August 2024 will be refunded (less the administration charge). No refunds will be available if notice of cancellation is received after 19 August. The same rule applies for erroneous payments.
Prior registering for the meeting, please check that you fulfil all the Covid-rules in effect. The conference management will bear no liability in case the participant does not fulfill them and must refuse entrance to a participant who does not fulfil the Covid-rules in effect in Vilnius, Lithuania. No refund can be done in this case.
Entrance to the conference is also liable to the EPS Code of Conduct to be respected for EPS conferences.
European Physical Society – Privacy Policy for Conferences
Registration to conferences organised by the European Physical Society (hereafter EPS) are open to all members of the scientific and technical community.
When registering online for an EPS conference, the participant accepts to be contacted by the European Physical Society in order to further communicate on the development of the conference and its future editions.
The data of the participant will never be communicated to a third party unless the society is a partner of the organised event. The data of the participant will never be given to commercial companies.
If desired, unsubscription can be done at any time.
Photography/Video
Attendance at, or participation in, the conference constitutes consent to the use and distribution by EPS of the attendee’s image for informational, publicity, promotional and/or reporting purposes in print or electronic communications media.
Video recording by participants and other attendees during the conference is not allowed.
Photographs of copyrighted PowerPoint or other slides are for personal use only and are not to be reproduced or distributed.
Go to the online registration system.
