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Registration and payment

 

Prior registering read all terms and conditions below and then click here to register.

Registration is open to all members of the scientific and technical community. Each participant is requested to register online. In order to benefit from the early bird fees, you need to pay for your registration by Thursday 2 August 2018 at the latest.

Registration fees:

 

Registration and Payment

until 2 August 2018

Registration and Payment

after 2 August 2018

Students (*)
 260,- €
 320,- €
EPS/NS Members (**)
 410,- €
 500,- €
Non Members 490,- €
 600,- €
Excursion & Conference Dinner
additional contribution
  40,- €  40,- €

Accompanying Person
*only for the excursion & dinner

80,- € 80,- €


All registration fees are net prices exempt from Value Added Tax.
The European Physical Society is a French registered association for non profit and is not liable to VAT. For this reason the Society does not possess a VAT number.

(*) Applications for the student rates must include a photocopy of an official student identity card to be included during the on-line registration. This card must also be presented on-site when collecting the registration material.

(**) EPS Individual Members, Members of National Physical Societies who are members of EPS benefit from reduced fees.
Not yet EPS Member? Then join us on-line and benefit from the lower registration fees.
Applications for the EPS Individual Membership can only be valid for members having paid their 2018 membership fee.
Applications for the National Society Membership fee can only be valid if the applicant can show a proof showing that she/he has paid for her/his 2018 fees at the National Society. Please send the proof to conferences@eps.org. View list of the National Societies.

The registration fees for the meeting include:
-
Admission to all technical sessions of the main conference on “Solid-State, Fibre and Waveguide Coherent Light Sources”, as well as to the half-day special symposium and summer school.
- Coffee breaks as mentioned in the programme.

- The technical digest
(1-page summaries) will be on-line. A login and password will be given to access it.
- Exhibition
- Welcome reception at the PRBB terrace sea front


Lunches are excluded. Transportation tickets are excluded.

Summer School on “Frontiers of Solid-State Light Sources”:
PhD Students and Postdocs who have paid for the conference fee are especially invited to attend the summer school. They will receive free entrance to the school.
The same rule will be applied for the full paying participants.

An excursion to the Cavas Codorniu will take place on Wednesday afternoon 5 September 2018, beginning from 17:30 hours. This excursion is at an additional special cost and will include the shuttle bus to and from the caves, the visit by train of the caves and the conference dinner to take place there.

Participants wishing to attend need to register during the online registration.
An additional special cost of 40€ is requested per participant, shuttle bus, visiting tour by train, dinner and drinks included.
Additional guest tickets for this event can be obtained at a special unit cost of 80€.
The 3 shuttle buses having a total maximum capacity of 180 guests, it will not be possible to accept any person over this quota. The rule the first paid, the first reserved will be applied until the quota is reached.
Registration is required and payment needs to be done in order to have the excursion and dinner reservation validated.
No additional tickets will be sold on-site.

SOCIAL EVENTS:

Welcome reception at the PRBB terrace on Monday 3 September at 18:45 (open to participants and exhibitors)

Excursion on Wednesday 5 September (departure at 17:30) to viisit the Cavas Codorniu (only for participants who booked and paid for the dinner). Conference Dinner at 19:30 will take place there beginning from 19:30.
Excursion and dinner at the Cavas Codorniu is at an additional cost of 40€ per participant (80€ per accompanying person).

 

Technical Digest
The technical digest will be on-line. A login and password will be given on site and will be written in the conference digest.


Registration and Payment procedures

Only electronic registrations are accepted. In case the payment is not done by the pre-registration deadline, the late bird registration fees apply.
First you need to create an account. Then you can directly access to the registration system using the password you received via email.
Prior recording your order, please add all the details necessary for your invoice:
In the billing address box, make any addition that would be necessary in this field.
In the VAT box, add your number if necessary.
In the Reference box, add any reference you would need.
The system allows you to view a summary of your booking and make any change as long as you do not press on the record button.
Once the summary of your order is checked, record your order and choose either payment mean no. 1 or no. 2 (see below). By that stage, you can automatically generate and print your invoice (html or pdf formats). For special requests please contact: conferences@eps.org

Payment means: 3 possibilities

1. Direct Paypal or Visa/MasterCard credit card on line payment

2. Off line payments:

2a. Bank transfer in euros
payable to:
Bank name: BNP PARIBAS Alsace Franche Comté
Bank address: 3 rue de Copenhague, F - 67300 Schiltigheim, France
Account holder: European Physical Society
Bank code: 30004, Office code: 00440
Account number: 000 100 58 374, Key 76
IBAN: FR76 3000 4004 4000 0100 5837 476
BIC: BNPAFRPPXXX
Please quote the name of the participant and the reference EUROPHOTON.
Please note that all bank fees are payable by the applicant.

A copy of the instruction to the bank should be sent to o.fornari@eps.org
Payment must be received within 48 hours of registration date.

or 2b. Cheque in euros drawn on a French bank only
payable to: European Physical Society
Address:
European Physical Society
6 rue des Frères Lumière
F-68200 Mulhouse / France

Please quote the name of the participant and the reference EUROPHOTON.
Payment must be received within 48 hours of registration date.

On line registrations received without information as to how payment is to be made, will not be accepted.

Note: Universities' "Bon de Commande" or "Purchase orders" are not accepted.


Cancellation policy:
An administration charge of euro 50 will be made for processing refunds. A request for cancellation must be made in writing. In the case of cancellation, requests received on or before 2 August 2018 will be refunded (less the administration charge). No refunds will be available if notice of cancellation is received after 2 August 2018. The same rule applies for erroneous payments.

Photography:
Attendance at, or participation in, Europhoton 2018 constitutes consent to the use and distribution by EPS of the attendee’s image for informational, publicity, promotional and/or reporting purposes in print or electronic communications media.
Video recording by participants and other attendees during the conference is not allowed.
Photographs of copyrighted PowerPoint or other slides are for personal use only and are not to be reproduced or distributed.

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